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This is probably the key to the APACE system, as time has to be recorded against open jobs and recommendations made are related to specific jobs.


Jobs will be raised from either an agreed ‘audit plan’ for the year (agreed with the audit committee and possibly external audit), and also from specific ad-hoc requests/incidents throughout the year.


The APACE system allows you to maintain, and separately report upon, up to 51 job registers. These registers are set up by the Administrator, initially when setting up the system; but they can be changed and added to by the Administrator at any time. One standard employed is to have three registers - assurance, special and investigations. You could use the assurance register for normal internal assurance activity (including the ‘annual plan’ tasks); the special register for ad-hoc requests and ‘non-productive jobs’ such as annual holidays, statutory holidays, sickness etc. (these jobs have to be set up as all time must be recorded); and the investigations register for potential fraud cases. However, the actual number and use of these registers is up to you.

apace audit software job control environment screen with sample data


The performance statistics produced in the Staff Reports specifically identifies time spent on productive and non-productive jobs, so it is important to ensure that the ‘productive job’ flag is correctly set upon job authorisation.


Draft jobs with initial data will be created by selected senior auditors, perhaps developing the data over a number of accesses, and then, when they are satisfied with the draft, they will advise a selected principal/manager that it is ready for authorisation.


The manager authorising may amend/add fields before finally providing the authorisation (both of these drafting and authorising functions are very similar to the processing of time sheets).


Subsequent modifications to these authorised jobs may change or add detail to the staff allocations, target dates etc. and progress the job through to job closure; adding actual dates and progress commentary, and, ultimately, the audit opinion and executive summary. Thereafter this historical job information is maintained within APACE indefinitely to allow you to review previous audit experience.