This is probably the key to the APACE system, as time has to be recorded against
open jobs and recommendations made are related to specific jobs.
Jobs will be raised from either an agreed ‘audit plan’ for the year (agreed with
the audit committee and possibly external audit), and also from specific ad-hoc requests/incidents
throughout the year.
The APACE system allows you to maintain, and separately report upon, up to 51 job
registers. These registers are set up by the Administrator, initially when setting
up the system; but they can be changed and added to by the Administrator at any time.
One standard employed is to have three registers - assurance, special and investigations.
You could use the assurance register for normal internal assurance activity (including
the ‘annual plan’ tasks); the special register for ad-hoc requests and ‘non-productive
jobs’ such as annual holidays, statutory holidays, sickness etc. (these jobs have
to be set up as all time must be recorded); and the investigations register for potential
fraud cases. However, the actual number and use of these registers is up to you.
The performance statistics produced in the Staff Reports specifically identifies
time spent on productive and non-productive jobs, so it is important to ensure that
the ‘productive job’ flag is correctly set upon job authorisation.
Draft jobs with initial data will be created by selected senior auditors, perhaps
developing the data over a number of accesses, and then, when they are satisfied
with the draft, they will advise a selected principal/manager that it is ready for
The manager authorising may amend/add fields before finally providing the authorisation
(both of these drafting and authorising functions are very similar to the processing
of time sheets).
Subsequent modifications to these authorised jobs may change or add detail to the
staff allocations, target dates etc. and progress the job through to job closure;
adding actual dates and progress commentary, and, ultimately, the audit opinion and
executive summary. Thereafter this historical job information is maintained within
APACE indefinitely to allow you to review previous audit experience.
There are currently 23 reports in this section. All of which are extensively parameterised
so you can focus down to the sub-set of information you require …
There are four listing reports allowing you to list all jobs, productive/non-productive
jobs, open/closed jobs and jobs still in the draft stage.
Summary Totals at Job Level. A key report which will present a list of totals of
authorised time spent on jobs within the selected period. As with all totalling reports
the time can be reported in hours, days or cost based on individual charge-out rate.
Individual Job Time Analysis. This report lists the time spent by each staff member
on a specific job for the period selected. Individual staff budgets are listed and
progressed if such have been defined for the job.
Job Progress Statistics. This report will list totals of time spent on jobs analysed
Job Closures and Initiations. Allows you to report on such activity for a selected
Summary of Audit Opinions. Allows you to report on your overall assessment made on
jobs closed within a selected period.
There are a number of exception reports created for you to check that data is being
correctly updated such as missing cross references, final report issued but job not
yet closed, open jobs with no activity in the month etc.
There are a number of control reports for ensuring that targets are being met such
as final report more than ‘x’ days overdue, open jobs with time greater than ‘x’%
of budget, weekly progress by company/committee, own job progress, staff job progress
and selected milestone dates more than ‘x’ days apart reports.
There are two reports summarising activity at job phase level (i.e. planning, fieldwork
etc.) which will only be available if you have defined such a table to APACE.