This is the highest level of planning within APACE. The user can enter every entity
in their universe into this sub-system by company/committee. The identification of
that item in APACE is maintained by the Model Entity number within the system. This
entity number is entered by the user and can be a maximum of 5 digits long. These
numbers must be unique within company/committee, but the same number can be used
The use of this sub-system is not mandatory; other sub-systems can run completely
independently of this system. Indeed, most new clients do not employ this module
until the second or third year.
The standard audit time is entered, or viewed, in either days or hours depending
upon the user’s own customisation.
The scoring of the risk is performed each time the entity is displayed or reported
from base data to ensure that any changes to the defined Risk Matrix are effected
When a new entity is created the scores are initially set at the midpoint of each
value range (rounded upwards).
The data in the Planning Model is updated in three ways:-
Directly by the user using the routines described in this section.
Automatically by the closure of jobs relating to this entity - the appropriate last
audited dates are updated.
Optionally on related job closure - the user is given the opportunity to update the
risk assessment at the time of closure.
The user can move between the main planning model screen and risk assessment screen
for that entity and can also enquire upon any recorded job associated with that entity
by the use of the buttons on the screen.
There are six reports in this section …
A full print of Model Entities. Full details of each selected entity, including risk
Risk Summaries – by Function. Listing of entities in descending score within function.
Risk Summaries – by Risk. Listing of entities in descending score within Company/Committee.
Entities Overdue and Audit.
Next Follow-up Date Listing. An analysis of next actions due in the period selected.
Extract to Access. An extract of all planning model data to an Access 2000 database
for own reporting.